What is a Microsoft Office Word 2010 ?

Microsoft Office Word 2010 

Microsoft Office Word 2010 helps you produce professional looking document by provide a Compreshenivs set of tools for creating and formatting your document is a new interface. 

       Reach review,  commenting and comparison capabilities help you quickly gather and manage feedback data integration ensure that documents stay connected to important source of business information. 

Create professional looking Documents

Office Word 2010 provides editing and reviewing tools for creating  polished documents more easily than ever before spend more time writing, less time formatting.

       A new, result-orient interface present tools to you when you need them, in a clear and organized fashion:–

⇩ Save time and get more out of the powerful word capabilities 36 by selecting from galleries of predefine style, table formats, list formats, graphical effect and more. 

⇩ Word eliminates the guesswork. When you apply formatting to your document. The galleries of formatting choices give you a live visual preview of the formatting in your document before you community to making a change. 

Add preformatted elements with just a few clicks

Office Word 2010 introduce building blocks for adding preformatted content to your documents:–

⇩ when you are working on a document from a particular template type, such as a report, you can select from a gallery of preformatted cover page, pull qater and headers and footers to make your document look more polished. 

⇩ If you want to customize the preformatted content, or if your organisation often uses the same piece of content, such as legal disclaimer text or customer contect information, you can create your own building blocks that you select from the galleries with a single click. 

Converter your Word documents to PDF or XPS

Office Word 2010 supports exporting your file to the following formatting :–

Portable Document Format (PDF) 

PDF is a fixed-layout electronic file format that preserves document formatting and enables file sharing. The PDF format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that date in the file cannot be easily changed. The PDF format is also useful for document that will be reproduced by using commercial printing methods. 

XMT Paper Specification (XPS) 

XPS is an electronic file format that preseves document formatting and enables files sharing. The XPS format ensures that when the file is viewed online or printed, it viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed. 

Create a New file

Do the following in one of this 2010 Microsoft office system programs :–

1] Click the Microsoft Office button  and the click new. 

2] Under templates you see options you can use to create :–

• A blank documents workbook, or presentation. 

• A document, workbook, or presentation from a template. 

• A new document, workbook, or presentation from an existing file. 

3] If you are connected to the internet you also see templates that are available from Microsoft Office online. 

• Click the Microsoft Office button  and the click new.

• Under getting started with Microsoft Office Word, you see options that you can use to create :–

          • Blank document. 

          • Create. 

Save a file

Do the following in this 2010 Microsoft office system programs:

⇩ Click the Microsoft Office Button  , and the click save. 

Keyboard shortcut:–  Save the file, press Ctrl+S

⇩ On the file menu, click save. 

Note:– If you are saving the file for the first time, you are asked to give it a name. 

Save a copy of a file

1] Do, the following in this 2010 Microsoft Office system programs. 

• Word

➡ Click the Microsoft Office button  , and the click Save As. 

2] In the save in list, click the folder or drive to which you want to save. 

Tip:– To save the copy in a different folder, click a different drive in this save in list or a different folder in the folder list. To save the copy in a new folder click create a New Folder 📂. 

3] In the file name box. Enter a new name for the file. 

4] Click Save. 

Save a file to another format

1] Do this following in this 2010 Microsoft office system programs:–

✈ Word, Excel

• Click the Microsoft Office button  and the click Save As. 

• On the file menu, click Save As. 

2] In the file name box, enter a new name for the file. 

3] In the Save As type list, click the file format that you want to save the file in. 

4] Click Save. 

Print a file

1] Do the following in these 2010 Microsoft office system programs:–

✈ Word, Excel, PowerPoint or Access

• Click the Microsoft Office button  and the click print. 

✈ Keyboard Shortcuts

To display the Print dialogue box press Ctrl+P.

Tip:– To print without using the print dialog box, click the Microsoft Office button  , point to the arrow next to print, and then click Quick Print. 

• On the file menu, click print. 

• Keyboard shortcut to display the print dialog box, press Ctrl+P.

• On the file menu point print and the click Print. 

2] Click the options that you want such as the number of pages or which page you want to print. 

Applied text format to field

Select the field that you want to format, and then apply the formatting by using the commands in the Font group on the Home. 

Make text Bold

1] Selected the text that you want to make bold, and move your pointer to the Mini toolbar above your selection. 

2] Click Bold B. 

✈ Keyboard Shortcut Ctrl+B.

Underline text

The quickest way to Underline text is to press Ctrl+U again. 

You can also Underline text and spaces in several other ways. 

Make text Italic

1] Select the text that you want to make Italic, and move your pointed to the Mini toolbar above your selection. 

2] Click Italic. 

✈ Keyboard shortcut Ctrl+I.

Change Font  type

1] Select the text that you want to change font type, and select a particular font type. 

✈ Keyboard shortcut for open font tab Ctrl+D.

Change the text size

In Office Word 2010, you can use the formatting options Mini toolbar to quickly format text. The Mini toolbar appears automatically when you select text and then right-click. 

1] Select the text that you want to change, and move your pointer to the Mini toolbar that appears with your text selection. 

Change the  text Color

In Office Word 2010, you can use the formatting options on the Mini toolbar to quickly format text. The Mini toolbar appears automatically when you select text and the right click. 

1] Select the text that you want to change, and move your pointer to the Mini toolbar that appears with you text selection. 

2] Click font color and the select the color that you want. 

Change the bullet or number formatting

To change the formatting of the bullets or numbers in a list, click any bullet or number to select the text, the formatting of both the text and the bullet or numbering changes.

1] Click a bullet or number in the list that you want to change. In a multiple-level list, you can change the formatting one level at a time by clicking one bullet or number at that level in the list.

2] On the Home tab, under paragraph click the arrow next to bullets or numbering.

3] Click the bullet or numbering list format that you want in the bullet library or the numbering library.

Change the color style, or weight of a line

You can change the look of a line by changing its colour, line style, or weight. If you are using Microsoft Office Word 2010 you can apply a quick style (Quick Style: Collections of formatting options that make formatting your documents and object easier) to quickly change the look of your line. 

Find and replace text or other items

Use Microsoft Office Word 2010 to find and replace text, formatting paragraph marks, page breaks, and other items.   You can also find and replace noun or adjective forms or verb tense. 

 You can extend your search by using wildcards and codes to find words or phrases that content specific letters or competition of letters. 

Find and replace text

You can automatically replace a word or phrase with another for example, you can replace AC me with Apex. 

Note:– The replacement text will use the same capitalization as the text that it replace. For example, if you search for AKA and replace it with also known as, the result will be ALSO KNOWN AS. 

1] On the Home tab, in the editing group, click Replace. 

2] Click the Replace tab. 

3] In the find what box, type the text that you want to search for.

4] In replace with box type the replacement text. 

5] Do one of the following:–

• To Find the next occurrence of the text, click Find next. 

• To replace an occurrence of the text, click Replace. After you click Replace, Office Word 2010 moves to the next occurrence of the text. 

• To replace all occurrences of the text, click Replace All. 

Note:– To cancel a replacement in progress, press ESC. 

Add a delete a page

When you fill a page will text or graphics, Microsoft Word inserts an automatic page break and starts a new page. However, you can add a new Blank Page or a page that has a Predesigned Layout to your document at any time by clicking New Page in the pages group on the insert tab you can also delete pages that you don't want by deleting page break from the document. 

Add a page/Cover pages

1] Click where you want insert a new page/cover page anywhere in document. 

Note:– The inserted page will appear just before you cursor location. 

2] On the insert tab, in the page group, click Blank page/cover page. 

Insert or create a table

✈ Insert table

In Microsoft Office Word 2010, you can insert a table by choosing from a selection of preformated table complete with sample data or by selecting the number of row and column that you want. You can insert a table into a document or you can insert a table into another table to create a more complex table.

✈ Use table templates

You can use table templates to insert a table that is based on a gallery of Pre formatted tables. Table templates contain sample data to help you visualize what the table will look like when you add your data. 

1] Click where you want to insert a table. 

2] On the insert tab, in the table point to Quick Table, and then click the template that you want. 

3] Replace the sate in the template with the sate that you want. 

✈ Use the Insert-Table command

You can use the insert table command to choose the table dimensions and format before you insert the table into a document. 

1] Click where you want to insert a table. 

2] On the insert tab, in the tables group click table, and the click Insert Table. 

3] Under Table size, enter the number of columns and rows.

4] Under auto fit behaviour choose options to adjust the table size. 

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